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February 15, 2010
Tracking of Term Plans and Discounts
With all the different offerings the vendors now provide for term plans and discounts it is hard to keep them all straight. A simple worksheet seems to help keep track of them and allows you to be able make the needed changes as new plans are added or removed. By creating an Excel spreadsheet with the headings of, Vendor, State, Circuit Type, Name of Term Plan or Discount, Percentage discounted, qualifications need to be included in term plan or discount, and where to find the term plan or discount will help keep everyone up-to-date with what vendor is offering what plans. This spreadsheet can then be used in many different ways. It can be sent out to other varies groups, like Provisioning and Network Services to make sure they are placing any new circuits that qualify on the proper plan. The auditors that are validating the invoices can make sure that the proper rate or discounts are being given on the bill. It can also be used as an optimization tool to go through and find circuits that meet the qualifications, but were installed prior to the term agreement start date or just were missed when installed. The last items is at the beginning of every year run a report to look up what circuits will be coming of a term plan during the coming year. This will allow the network people time to determine if the circuit should stay and be placed back on term or disconnect and avoid and early term fees.
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